Financial proposal

  • Use the prescribed schedule or Bill of Quantities
  • Price every required item
  • State VAT clearly — inclusive or exclusive
  • Check units, quantities, subtotals and totals
  • Include delivery, travel, insurance, labour, warranties
  • Understand payment timing, retention, penalties, securities
  • Confirm you can finance delivery while waiting to be paid
  • Do not price below true cost merely to win
  • Independent arithmetic and profitability check before submit

Packaging and submission

  • Follow the method exactly — originals, copies, USB, envelopes
  • Label files and envelopes as instructed
  • Open every file; confirm final version
  • Keep technical and financial separate when required
  • Red-team review by someone who did not write the bid
  • Submit early; never depend on last-minute traffic or portal uploads
  • Keep proof of submission and an identical copy of the bid